Privacy Policy

Safedocs Inc. (or the “Company”) is committed to protecting the privacy of individuals and companies who visit the Company’s Web sites (“Visitors”), individuals who register to use the Services as defined below (“Customers, Signers, Users”. This Privacy Statement describes Safedocs Inc’s privacy practices in relation to the use of the Company’s Web sites and the related applications and services offered by Safedocs Inc. (the “Services”).

This Privacy Statement and associated practices have been reviewed by legal and industry related Privacy experts. If you have questions or complaints regarding Safedocs Inc’s Privacy Statement or associated practices, please contact us.

1. Web sites covered

This Privacy Statement covers the information practices of Web sites that link to this Privacy Statement, include http://www.safedocs.com and all associated service related sites. Safedocs Inc’s Web sites and services may contain links to other Web sites. The information practices or the content of such other Web sites is governed by the privacy statements of such other Web sites. The Company encourages you to review the privacy statements of other Web sites to understand their information practices.

2. Information collected

When expressing an interest in obtaining additional information about the Services or registering to use the Services, Safedocs requires you to provide the Company with personal contact information, such as name, company name, address, phone number, commission number and email address (“Required Contact Information”). When registering for use, the Services, Safedocs Inc. may require you to provide the Company with billing information, such as billing name and address, credit card number, commission number and expiration dates (“Billing registration Information”). As you navigate the Company’s Web sites, Safedocs may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked). For additional information about the collection of Web Site Navigational Information by safedocs.com and others, please contact us.

3. Use of information collected

The Company uses Data About Safedocs Inc’s Customers to perform the services requested. For example, if you fill out a “Contact Me” Web form, the Company will use the information provided to contact you about your interest in the Services. The Company may also use Data About safedocs.com Customers and Data About safedocs.com Attendees for marketing purposes. For example, the Company may use information you provide to contact you to further discuss your interest in the Services and to send you information regarding the Company, its affiliates, and its partners, such as information about promotions or events. Safedocs Inc uses credit card information solely to check the financial qualifications and collect payment from prospective Customers and Notary Users. Safedocs Inc uses Web Site Navigational Information to operate and improve the Company’s Web sites. The Company may also use Web Site Navigational Information alone or in combination with Data About Safedocs Inc’s Customers to provide personalized information about the Company. For additional information about the use of Web Site Navigational Information, please contact us.

4. Web Site Navigational Information

Cookies, Web Beacons and IP Addresses Safedocs Inc uses commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate the Company’s Web sites (“Web Site Navigational Information”). This section describes the types of Web Site Navigational Information used on the Company’s Web sites and how this information may be used. Cookies Safedocs Inc uses cookies to make interactions with the Company’s Web sites easy and meaningful. When you visit one of the Company’s Web sites, Safedocs Inc’s servers send a cookie to your computer. Standing alone, cookies do not personally identify you; they merely recognize your Web browser. Unless you choose to identify yourself to Safedocs Inc, either by responding to a promotional offer, opening an account, or filling out a Web form. Safedocs Inc uses cookies that are session-based and persistent-based. Session cookies exist only during one session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you close your browser or turn off your computer. Please note that if you disable your Web browser’s ability to accept cookies, you will be able to navigate the Company’s Web sites, but you will not be able to successfully use the Services. The following sets out how Safedocs Inc uses different categories of cookies and your options for managing cookies’ settings: Type of Cookies Description Managing Settings Required cookies Required cookies enable you to navigate the Company’s Web sites and use its features, such as accessing secure areas of the Web sites and using Safedocs Inc’s Services. If you have chosen to identify yourself to Safedocs Inc, the Company uses cookies containing encrypted information to allow the Company to uniquely identify you. Each time you log into the Services, a cookie containing an encrypted, unique identifier that is tied to your account is placed on your browser. These cookies allow the Company to uniquely identify you when you are logged into the Services and to process your online transactions and requests. Because required cookies are essential to operate the Company’s Web sites and the Services, there is no option to opt out of these cookies. Performance cookies These cookies collect information about how Visitors use our Web site, including which pages visitors go to most often and if they receive error messages from certain pages. These cookies do not collect information that individually identifies a Visitor. All information these cookies collect is aggregated and anonymous. It is only used to improve how the Company’s Web site functions and performs. From time-to-time, Safedocs Inc may engage with third parties to track and analyze usage and volume statistical information from individuals who visit the Company’s Web sites. Safedocs Inc may also utilize Flash cookies for these purposes. To learn how to opt out of performance cookies using your browser settings contact us. To learn how to manage privacy and storage settings for Flash cookies contact us. Functionality cookies Functionality cookies allow the Company’s Web sites to remember information you have entered or choices you make (such as your username, language, or your region) and provide enhanced, more personal features. These cookies also enable you to optimize your use of Safedocs Inc’s Services after logging in. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. Safedocs Inc uses local shared objects, also known as Flash cookies, to store your preferences or display content based upon what you view on our Web sites to personalize your visit. To learn how to opt out of functionality cookies using your browser setting contact us. Note that opting out may impact the functionality you receive when visiting Safedocs Inc. To learn how to manage privacy and storage settings for Flash cookies contact us. Targeting or Advertising cookies From time-to-time, Safedocs may engage third parties to track and analyze usage and volume statistical information from individuals who visit the Company’s Web sites. Safedocs Inc sometimes uses cookies delivered by third parties to track the performance of Company advertisements. For example, these cookies remember which browsers have visited the Company’s Web sites. The information provided to third parties does not include personal information, but this information may be re-associated with personal information after the Company receives it. Safedocs Inc also contracts with third-party advertising networks that collect IP addresses and other information from Web beacons (see below) on the Company’s Web sites, from emails, and on third-party Web sites. Ad networks follow your online activities over time by collecting Web Site Navigational Information through automated means, including through the use of cookies. They use this information to provide advertisements about products and services tailored to your interests. You may see these advertisements on other Web sites. This process also helps us manage and track the effectiveness of our marketing efforts. Third parties, with whom the Company partners to provide certain features on our Web sites or to display advertising based upon your Web browsing activity, use Flash cookies to collect and store information. Flash cookies are different from browser cookies because of the amount of, type of, and how data is stored. To learn more about these and other advertising networks and their opt out instructions, contact us. To learn how to manage privacy and storage settings for Flash cookies contact us. Web Beacons Safedocs Inc uses Web beacons alone or in conjunction with cookies to compile information about Customers and Visitors’ usage of the Company’s Web sites and interaction with emails from the Company. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you viewed a particular Web site tied to the Web beacon, and a description of a Web site tied to the Web beacon. For example, Safedocs Inc may place Web beacons in marketing emails that notify the Company when you click on a link in the email that directs you to one of the Company’s Web sites. Safedocs Inc uses Web beacons to operate and improve the Company’s Web sites and email communications. IP Addresses When you visit Safedocs Inc’s Web sites, the Company collects your Internet Protocol (“IP”) addresses to track and aggregate non-personal information. For example, Safedocs Inc uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites. Safedocs Inc also collects IP addresses from Customers whey they log into the Services as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.

5. Public forums, refer a friend, customer testimonials and Social Platforms

Safedocs Inc may provide bulletin boards, blogs, or chat rooms on the Company’s Web sites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. Safedocs Inc is not responsible for the personal information you choose to submit in these forums. Customers and Visitors may elect to use the Company’s referral program to inform friends about the Company’s Web sites. When using the referral program, the Company requests the friend’s name and email address. Safedocs Inc will automatically send the friend a one-time email inviting him or her to visit the Company’s Web sites. Safedocs Inc does not store this information.

6. Sharing of information collected

Documents and registration information and confident to Safedocs. Each user and Notary’s environment is unique and under their exclusive control including and not limited to their documents, signatures, stamps, history and video. From time to time Safedocs Inc may require reviewing transactional information only for the purpose to create billing and respective requested reports from the environment user/controller. These reports are not stored or released to anyone except the environment user/controller. The exception is for the sole purpose of pay pal and or credit card processing on the User’s behalf. Compelled Disclosure Safedocs Inc reserves the right to use or disclose information provided if required by law or if the Company reasonably believes that use or disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.

7. Communications preferences

Safedocs Inc may provide Notaries contact to document signers needing to notarize a document. Neither user may utilize any information discussed, viewed and disseminated in any way for not transactional use; nor shall either retain any user/notary information for later dissemination to unrelated third parties core to the respective requested transaction.

8. Correcting and updating your information

Customers/users must keep compliance information update at all times. No compliance information may update or change their registration information by editing their user or organization record. To update a user profile, please login to http://www.safedocs.com with your username and password and click “Setup.” To update Billing Information or have your registration information deleted, please email support@safedocs.com or call +1 (844) SAFEDOCS. To discontinue your account and to have information you maintained in the Services returned to you, please email support@safedocs.com or call +1 (844) SAFEDOCS. Requests to access, change, or delete your information will be handled within 30 days.

9. Customer Data

Safedocs Inc’s Customers may electronically submit data or information to the Services for hosting and processing purposes (“Customer Data”). Safedocs Inc will not review, share, distribute, or reference any such Customer Data except as provided in the User’s Master Subscription Agreement, or as may be required by law. In accordance with the Safedocs Inc’s Master Subscription Agreement, Safedocs Inc may access Customer Data only for the purpose of providing the Services, preventing or addressing service or technical problems, at a Customer’s request in connection with customer support matters, or as may be required by law.

10. Security

Safedocs Inc uses robust security measures to protect Customer Data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of Customer Data. When the Services are accessed using Internet Explorer version 7.0 or later, Firefox version 2.0 or later, or Safari version 3.0 or later, Secure Socket Layer (.SSL.) technology protects Customer Data using both server authentication and data encryption. These technologies help ensure that Customer Data is safe, secure, and only available to the Customer to whom the information belongs and those to whom the Customer has granted access. Safedocs Inc also implements an advanced security method based on dynamic data and encoded session identifications, and the Company hosts its Web sites in a secure server environment that uses firewalls, intrusion detection systems, and other advanced technology to prevent interference or access from outside intruders. Customers are responsible for maintaining the security and confidentiality of their Safedocs usernames and passwords AND account environment access..

11. Safedocs Credit Card Privacy, Refund and Pricing Policies.

Contact, Authentication and Credit Card Policies: Safedocs inc., require Enterprise clients to provide their Signer's contact and general information. This information is used to contact the Signer(s) and provide our national antecedent providers information to compile government compliant questions to establish the Signer(s) identity as required by law and or to establish their identity for other authentication purposes. Information provided by our Enterprise clients include but not limited to: Signer's name, date of birth, address, city, state, zip code, phone number, and email address. Safedocs Policies regarding this as well as the credit card information are: Antecedent questions presented to the Signer(s) directly by the Antecedent providers are only visible on the Signer(s) screens; the Credit Card information (account number - security code) is also only displayed on the Signer(s) screen, and is provided to the credit agency directly; neither is stored by Safedocs. Information displayed on the Signer's screen is the responsibility of the Signer(s) to keep confidential. Refund Policy: There is no refund. Safedocs will diligently work will all parties to attempt to cure any defect in signing and or Notarizing a document based on: notifying Safedocs within one business day of use of service; the document was properly executed within the Safedocs Service; the defect was a direct result of the technology/individuals associated with the Safedocs Service. Examples of non curable defects are: content, text mistakes (spelling, missing, miss placement); wrong documents used or added to document(s); mistakes by any third party; compliance; non acceptance for any reason of a Safedocs Service signed, notarized document by any third party. Signer uses this new and emerging technology at their own risk; cure and damages are limited to the amount charged by Safedocs to use the service. Acceptance of a digitally signed - notarized document by a subsequent third party is the responsibility of the Signer. Pricing Policy: Safedocs Inc., provides a software service to established enterprises in an array of business verticals via qualified Virginia eNotaries. As such pricing will vary base on the nature and complexity of the transaction, number of individuals involved and total number of notarial seals applied during the transaction. Your service provider - our enterprise partner/client sets your fee, please confirm your cost before proceeding. To insure your understanding. Safedocs will attempt to present your fee within a confirmation window during your signing of the documents. You agree that you are responsible for the amount quoted to you by your provider irrespective of the amount displayed during the signing process.

12. Changes to this Privacy Statement

Safedocs Inc reserves the right to change this Privacy Statement. Safedocs.com will provide notification of the material changes to this Privacy Statement through the Company’s Web sites at least thirty (30) business days prior to the change taking effect.